The process and policies associated with event coordination can vary by audience.
 

• Review each policy and fill in the form. 
• Submit your request. 

• The campus is not available on Sundays when classes are in session and during the month of August.

• The campus is available for limited use during the month of July and not available during the month of August.

• Alternative rain dates are only available in the month of June.

• When classes are in session, all locations are available for limited use.  

• The seminary is not open to the general public, except when we have announced events or services open to the public.  

• All visitors must sign in and out at the reception office in the main building on campus.  

• Please be ready to present your government issued and Archdiocesan/Diocesan photo identification cards.  Your bags are subject to search.

To allow time to secure approvals needed and coordinate set-up requirements, the Facility Request Form and required documentation should be submitted at least twenty (20) business days in advance.

To schedule an appointment to visit St. Joseph’s Seminary and for more information, please contact the Assistant Operations Manager at (914) 367- 8201 or via email at SJS.Hospitality@archny.org.

We look forward to collaborating with you!

TRIP & TRAVEL POLICY:

For overnight trips, our policy requires that all chaperones must be over 21 years old. ​​​​​​  Children who have not yet begun 9th grade may not participate in an overnight event.

For day trips, we permit a chaperone between 18 and 21, provided that there is at least one chaperone over 21, and we encourage that the younger chaperone be at least 3 years older than the participants.

All chaperones must be in full compliance with our safe environment requirements (background check and training).

For high school age minors, we follow the chaperone to minor ratio, namely 1 chaperone per 8 minors .
Archdiocese of New York Safe Environment Program

Facility Users are required to have adequate security if deemed necessary by the Director of Buildings and Grounds.

If the group does not have the ability to obtain security, the Director of Buildings and Grounds will contract external security services at applicable rates.

The Director of Buildings and Grounds will determine the number of security officers needed for the event.  

INSURANCE REQUIREMENTS

The facility Usage/Indemnity Agreement must be used when non-sponsored or non-affiliated outside groups use St. Joseph Seminary-Dunwoodie on a short term basis. These Facility Users must agree to defend, protect, indemnify and hold harmless St. Joseph Seminary-Dunwoodie, Archdiocese of New York, and His Eminence Timothy Cardinal Dolan against and from all claims and suits arising out the activities of the Facility User or any of its agents, family members, officers, volunteers, helpers, partners, organizational members or associates which arise out the identified Facility Usage at St. Joseph Seminary-Dunwoodie.

A Facility User agrees to provide a certificate of insurance to St. Joseph Seminary-Dunwoodie, which provides evidence of general liability coverage of not less than five million dollars ($5,000,000.00) per occurrence. Facility User also agrees to have St. Joseph Seminary-Dunwoodie, Archdiocese of New York, and His Eminence Timothy Cardinal Dolan named as an additional insured on its general liability policy for the dates of Facility Usage and Facility User’s activities. Facility User also agrees that its general liability policies will be primary and non-contributory insurance to any other insurance available to these additional insureds.

All outside groups using (or renting) St. Joseph Seminary-Dunwoodie facilities must have general liability insurance or purchase Special Event Liability insurance from K&K Insurance. Special Events Coverage extends liability coverage to an individual or organization using the facilities for non-sponsored events such as family reunions, awards banquets, wedding receptions, birthday parties, baptismal and holy communion parties. The Special Events Policy provides $1,000,000.00 in liability coverage (including liquor liability) and names St. Joseph Seminary -Dunwoodie and the Archdiocese of New York as an Additional Insured. The application for Special Events Insurance should be completed in full and the premium is $100.00. Please include the type of activity, including date, time, approximate number of participants, and whether or not food and/or liquor is being served on the application. Please contact Worine Spellman of Catholic Mutual Group at 646-794-3025 if you need a Special Events application or any assistance with completing this application and making a payment.

With the introduction of alcohol/liquor/beer into the event, significant liability exposure exists. We request the insurance department be made aware of any alcohol/liquor/beer 21 days prior to the event. The insurance department will need to assess the introduction of alcohol/liquor/beer at the event on an event by event basis.

All gambling permits need to be secured through the City of Yonkers then provide copies of gambling permits to St. Joseph Seminary-Dunwoodie prior to the event. Without proper gambling permits, there will be no gambling on site.

Facility Usage Indemnity Agreement

We are pleased that you have come to celebrate Mass in our beautiful and historic chapel. 

Please note:
CIC 932 §1. The eucharistic celebration is to be carried out in a sacred place unless in a particular case necessity requires otherwise.

The following information will be of use to you as you prepare for the celebration of Mass at Dunwoodie.

1. Two (2) weeks before the date of your event, please submit the following information to the Events Coordinator.

Music Policy 

Prof. Conner McCain is the Director of Sacred Music at St. Joseph’s Seminary and is happy to assist in planning music for the liturgy. All music services must be contracted with the DOSM directly.  He can be contacted at Conner.McCain@archny.org or by calling the seminary at (914) 968-6200 x 8212.
 

• The Director of Sacred Music (DOSM) has first priority as organist and cantor for a Mass. The per-service fee is $250 for the DOSM to serve as organist and cantor. If the music requires additional musicians, the DOSM’s services as an organist or cantor alone are $200. Additional rehearsals beyond a brief rehearsal before the Mass are $75. If the DOSM is unable to serve as organist and/or cantor for the Mass, an outside musician or seminarian may be employed pending approval by the DOSM.
   
• Outside groups may elect to have the DOSM select antiphons, hymns and Mass settings, or they may suggest the selections themselves. All music must be approved by the DOSM.

In order to film on campus, approval must be granted by the Vice Rector and Director of Communications for the Archdiocese of New York. To request permission to film, review the request process and submit an application.  No requests will be considered without a completed application.  
1.  Complete the form for Film Production Companies.  Link to Sample Agreement SAMPLE FILMING AGREEMENT
 

3.  Once preliminary approval has been granted, set up a day/time for a walk through with your locations scout, crew, and the seminary's Vice Rector, Director of Buildings/Grounds, and Assistant Operations Manager.

4.  Complete walk through and review all the requirements ranging from the placement equipment and vehicles, load-in/out of equipment, and cabling/electrical requirements. Set dressing, special
     effects, large equipment, generators, power requirements, etc. must be fully disclosed at this meeting.

5.  No permission to use the campus should be inferred until each of these steps has been completed and you receive written notice of request approval. 

6.  When shooting on the campus, a $ ____ million insurance certificate is required; St. Joseph's Seminary, Archdiocese of New York, and Timothy Michael Cardinal Dolan are to be named as an additional insured for the day(s) of the shoot. 

7.  Additionally, proof of worker’s compensation insurance, automobile liability insurance, and all risk property damage insurance must be provided at least 5 days before the first set-up day. 

8.  A request will be finalized when a contract has been signed. The production company must provide St. Joseph Seminary with a check for the full amount of the location fee and a signed contract, containing a hold-harmless clause, at least 5 days before set-up begins.

Zoom Room meetings may be conducted in the following rooms:

Large Theology
Large Philosophy
Meeting Room North
Conference Room
Faculty Meeting Room

To use the Zoom Rooms, the room meeting ID will be provided to you by the Events Coordinator when you schedule your event. The Zoom Room meeting ID will be what outside participants enter in their Zoom application to join your Zoom meeting. There is no passcode needed for Zoom Rooms.  A member of the Seminary will assist you with starting your Zoom Meeting, turning on the monitors and launching Zoom. Your meeting can be recorded and a link to the recording sent to your email address. The recording will be stored in the SJS Zoom account for 5 days and then deleted. If you have a presentation to show, you will bring your laptop to share your screen to the Zoom Room. All connections are wireless.  If you need technical assistance with Zoom, please let the Events Coordinator know.

Technology Rental Fees

• Zoom Technology: $60.00

• Projection Screen: $20.00

• Power-Point Projector: $30.00

• TV: $30.00

• Wi-Fi is standard in most rooms and locations on campus.

• Please contact the Events Coordinator for codes to access the internet in advance prior to your function.

• We can provide a projector and screen for presentations.  You must bring your own laptops, cables, and adapters.  

• For all other locations, you're welcome to bring your own audio visual equipment or you can rent audio visual equipment from the seminary.  We encourage you to bring laptops, adaptors, cables, and extension cords.

• The seminary does not provide technical assistance.   However, the Seminary will provide directions on using seminary equipment.

• Please leave the location(s) of your function in the same condition as you found it. Turn off all equipment used before leaving.

The Facility User is responsible for clean-up and removal of all materials following their event. Any items left in the room (e.g. boxes, handouts, food, etc.) may be discarded at the  group’s expenses.

Place trash in the appropriate containers. If your room lacks a container, or the container is full, ask participants to take their trash out and place it in the nearest hallway container.

Groups must leave the rooms and premises in the condition it was in upon entering.

The gymnasium is restricted to basketball, volleyball, and catered functions.  

The Facility User accepts full responsibility for the rental of equipment and agrees to reimburse St. Joseph's Seminary full repair cost on any damages or replacement for theft or loss incurred through negligence.